Set forth below are the procedures for shareholders to follow to participate in this Shareholders’ Meeting. Please contact Mr. Arnaud Denis, Investors Relation Officer, RHJ International SA, Avenue Louise 326, 1050 Brussels, Belgium, adenis@rhji.com, +32 2 643 6013 with any questions on these procedures or documents.
Holders of Depositary Receipts
Holders of Depositary Receipts representing shares of RHJI will receive a separate mailing with voting instructions from our Depositary, The Bank of New York.
Deposit or Blocking of Bearer Shares
Holders of bearer shares must, by Thursday, 13 September 2007 at the latest, provide for the blocking or deposit their shares.
Deposit: Shares may be deposited with Petercam, our paying agent, at its offices located at Place Sainte Gudule 19, 1000 Brussels, Belgium. Petercam will provide the shareholder with a receipt of deposit, which the shareholder or its proxyholder must present on the day of the Shareholders’ Meeting to be granted access to the meeting room.
Blocking: The physical deposit of bearer shares may be replaced by the deposit with Petercam (at its offices located at Place Sainte Gudule 19, 1000 Brussels, Belgium of:
(i) if the shares are deposited in a securities account with an approved clearing institution or a Belgian or a foreign financial institution that is a participant to the clearing system operated by such clearing institution: a certificate issued by such clearing institution or financial institution indicating the numbers of such unavailable shares and certifying the blocking until and including September 18, 2007; or
(ii) if the shares are in printed form: a certificate, issued by a Belgian or a foreign financial institution, indicating the numbers of such blocked shares and certifying the blocking of the shares until and including September 18, 2007.
Holders are requested to provide a copy of the share blocking certificates by Tuesday, 11 September, 2007 to RHJI (attention Mr. Arnaud Denis, at the address mentioned above, email adenis@rhji.com or fax no. + 32 (0) 2 648 9938) and Petercam (at the address mentioned above or fax no. + 32 (0) 2 -229 6658).
Appointment of Proxy
A shareholder may appoint a proxyholder to attend the Shareholders’ Meeting. Shareholders may either designate a proxyholder of its choice or chose Petercam as its proxyholder.
A copy of the signed completed proxy must reach RHJI, by mail, email or fax, on Thursday, 13 September 2007 at the latest (attention Mr. Arnaud Denis, Investor Relations Officer, at the address mentioned above, email adenis@rhji.com or fax no. + 32 (0) 2 648 9938). In order to be granted access to the meeting room on the day of the Shareholders’ Meeting, a proxyholder must hand over the signed original of the proxy. Identity and due authorization at the MeetingIndividuals who wish to attend the Shareholders’ Meeting in their capacity as shareholder, proxyholder or representative of a legal entity provide evidence of their identity in order to be granted access to the meeting room. Representatives of legal entities must, in addition, provide appropriate documentation establishing their capacity as legal representative or attorney-in-fact of such entity.Shareholders and representatives who attend the meeting are kindly requested to arrive at 2:15 p.m. at latest, in order to proceed with the registration formalities. Registered SharesAny holder of registered shares (if any) must, on Thursday, 13 September, 2007 at the latest, be registered in RHJI’s register of shares. By no later than that same date, RHJI (attention Mr. Arnaud Denis, at the above address) must have received a notification in writing from the holder, indicating the number of shares for which the holder intends to vote at the Shareholders’ Meeting.
A copy of the signed completed proxy must reach RHJI, by mail, email or fax, on Thursday, 13 September 2007 at the latest (attention Mr. Arnaud Denis, Investor Relations Officer, at the address mentioned above, email adenis@rhji.com or fax no. + 32 (0) 2 648 9938).
In order to be granted access to the meeting room on the day of the Shareholders’ Meeting, a proxyholder must hand over the signed original of the proxy.
Identity and due authorization at the Meeting
Individuals who wish to attend the Shareholders’ Meeting in their capacity as shareholder, proxyholder or representative of a legal entity provide evidence of their identity in order to be granted access to the meeting room. Representatives of legal entities must, in addition, provide appropriate documentation establishing their capacity as legal representative or attorney-in-fact of such entity.
Shareholders and representatives who attend the meeting are kindly requested to arrive at 2:15 p.m. at latest, in order to proceed with the registration formalities.
Registered Shares
Any holder of registered shares (if any) must, on Thursday, 13 September, 2007 at the latest, be registered in RHJI’s register of shares. By no later than that same date, RHJI (attention Mr. Arnaud Denis, at the above address) must have received a notification in writing from the holder, indicating the number of shares for which the holder intends to vote at the Shareholders’ Meeting.
Fiscal Year Ended March 31, 2010
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